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March 15, 2012 Minutes
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STATE OF MISSISSIPPI                                                          COUNTY OF LOWNDES                                                       

March 15, 2012                                                                           MINUTE BOOK #_____ 

           BE IT REMEMBERED that a regular meeting of The Board of

Supervisors of Lowndes County, Mississippi, was held at The Lowndes

County Courthouse, Columbus, Mississippi, Thursday, the 15th day of

March, 2012, commencing at 9:00 A.M.

PRESENT:

Harry Sanders                  Supervisor, District 1, Board President

Bill Brigham                     Supervisor, District 2

John Holliman                 Supervisor, District 3, Board Vice-President

Jeff Smith                          Supervisor, District 4

Leroy Brooks                     Supervisor, District 5

Tim Hudson, Esq.             Board Attorney

Lisa Younger Neese          Chancery Clerk

Mike Arledge                      Sheriff

  

County Staff Members

Members of News Media

County Citizens

The following proceedings were had:

                             

                                      CALL TO ORDER/INVOCATION

          - Call to order, Harry Sanders, Board President

          - Presiding, Harry Sanders, Board President

           - Invocation, Jeff Smith, Supervisor, District 4

                                                         I

                                          BOARD AGENDA

     Amendments to Agenda

           - Motion by Supervisor Brooks to adopt agenda as amended    

         - - Second by Supervisor Smith    

              - - - Vote 5-0

       

(Exhibit A attached hereto and incorporated herein)

          II

                                                BOARD MINUTES

    Board Minutes for March 5, 2012, presented by Chancery Clerk

    for Board approval

  

- Motion by Supervisor Brooks to approve March 5, 2012,

  Minutes of Board of Supervisors’ Meetings 

               - - Second by Supervisor Smith

                    - - - Vote 5-0    

                                                               III

                                               DAVIS BASINGER

                                           Chief Financial Officer 

      A.  Reference:  Claims Docket – Period Ending March 15, 2012

  - Motion by Supervisor Brooks to approve and spread upon 

    Minutes of Board Claims Docket for period ending March      

    15, 2012     

               - - Second by Supervisor Holliman   

                     - - - Vote 5-0

  (Exhibit B attached hereto and incorporated herein)    

      B.  Reference:  Financial Statements – February, 2012

            - Motion by Supervisor Holliman to approve and spread upon  

              Minutes of Board financial statements for period ending

              February, 2012     

              - - Second by Supervisor Smith   

                   - - - Vote 5-0

 (Exhibit C attached hereto and incorporated herein)  

    

     C.  Reference: Surplus Assets  

                                                 

           - Motion by Supervisor Holliman to approve and spread upon

             Minutes of Board surplus County assets and remove same

             from inventory

    - - Second by Supervisor Brooks      

                  - - - Vote 5-0

(Exhibit D attached hereto and incorporated herein)  

    D.  Reference:  Acquisition of Seized Vehicles – Sheriff’s Department

                                                

           - Motion by Supervisor Brooks to approve and spread upon

             Minutes of Board acquisition via Declaration of Forfeiture 

   of seized vehicles and add same to County inventory

   - - Second by Supervisor Sanders     

                  - - - Vote 5-0

(Exhibit E attached hereto and incorporated herein)  

    E.  Reference:  Bid – Sheriff’s Department - 2004 Wrecked Crown Victoria

                                                                                       VIN 2FAFP71W34X154474

           - Motion by Supervisor Smith to accept bid of $1,186 for one

             wrecked Sheriff’s Department 2004 Crown Victoria  

    - - Second by Supervisor Brigham     

                   - - - Vote 5-0

(Exhibit F attached hereto and incorporated herein)  

 

                                                            IV

                                                 JASON SPEARS

                                      Link’d Young Professionals

Reference:  Clean-Sweep Columbus/E-Cycle Day

          Advised Board of Columbus/Lowndes County up-coming

          quality of life enhancement projects spear-headed by Link’d

          Young Professionals, to wit:

          E-Cycle Day – March 23, 2012, 10 A.M. – 3 P.M.      

         Clean-Sweep Columbus – March 24, 2012, 9:00 A.M. until

    No Board Action

(Exhibit G attached hereto and incorporated herein)

                                                               V

                                          TERRY THOMPSON

                                                  Purchasing Clerk                                 

     Reference:  Award Bids

          (1) Publication of Legal Notices 

 

                -  Motion by Supervisor Brooks to award bid for newspaper

                   publication of legal notices to sole bidder, The Commercial

                   Dispatch, for a period of two years

                   - -  Second by Supervisor Sanders

                         - - - Vote 5-0

(Exhibit H attached hereto and incorporated herein)

         (2) Semi-Annual Products – Road Department 

 

                -  Motion by Supervisor Brooks to award bids as recommended

                    by Road Department manager based upon findings as outlined

                    in supporting written documentation attached hereto

                    - -  Second by Supervisor Smith

                         - - - Vote 5-0

(Exhibit I attached hereto and incorporated herein)

            

                                                                 VI

                                  GEORGE CRAWFORD, Project Analyst

                       Golden Triangle Planning & Development District

A.    CDBG Project Extensions

(1)  Stark Aerospace

               -  Motion by Supervisor Sanders to extend Stark Aerospace

                   CDBG project until June 30, 2012          

                   - -  Second by Supervisor Brooks 

                         - - - Vote 5-0

(Exhibit J attached hereto and incorporated herein)

(2)  Severstal

               -  Motion by Supervisor Sanders to extend Severstal CDBG

                  project until June 30, 2012          

                  - -  Second by Supervisor Brooks 

                         - - - Vote 5-0

(Exhibit K attached hereto and incorporated herein)

    

 B.   DIP Grant Extension – Stark Aerospace

             -  Motion by Supervisor Holliman to extend DIP project #245

                for Stark Aerospace infrastructure improvements until

                June 30, 2012          

                - -  Second by Supervisor Brigham 

                       - - - Vote 5-0

(Exhibit L attached hereto and incorporated herein)

C.   Invoice – Stark Aerospace

           -  Motion by Supervisor Brooks to approve Neel-Schaffer

              invoice for engineering services in amount of $3,844.01

              - -  Second by Supervisor Holliman 

                    - - - Vote 5-0

(Exhibit M attached hereto and incorporated herein)

D.   Resolution – CDBG Grant Application – Water Project

           -  Motion by Supervisor Smith to adopt Resolution authorizing

              Golden Triangle Planning & Development District to submit

              CDBG grant application on behalf of Lowndes County for

              Frisco Road water project

              - -  Second by Supervisor Sanders 

                    - - - Vote 5-0

(Exhibit N attached hereto and incorporated herein)

E.  Advertisement – Public Hearing – East Lowndes Water

                                                                     Association Extension

         -  Motion by Supervisor Brooks to advertise and set public hearing

            at earliest available date re: East Lowndes Water Association

            extension to serve Frisco Road area residents

            - -  Second by Supervisor Smith 

                  - - - Vote 5-0

                                                              VII

                                                     BOB CALVERT

                                                   County Engineer

    

      Reference:  Utility Permit – AT&T – Wolfe Road

    - Motion by Supervisor Brooks to approve AT&T permit

      application to construct telecommunications facility along

       

       or across Wolfe Road

       - - Second by Supervisor Smith   

            - - - Vote 5-0 

(Exhibit O attached hereto and incorporated herein)

   

  

                                                           VIII

                                                     MIKE ARLEDGE

                                                             Sheriff

 Reference:  Adult Detention Center Inmate Meal Log – February, 2012

                          

           -  Motion by Supervisor Smith to approve and spread upon

    Minutes of Board February, 2012, inmate daily meal log for

    Lowndes County Adult Detention Facility

      - - Second by Supervisor Holliman   

           - - - Vote 5-0

(Exhibit P attached hereto and incorporated herein)

                                                             IX

                                                LISA YOUNGER NEESE

                                                     Chancery Clerk

    

A.    Reference:  Sheriff’s Report of Monies Received – February, 2012

    - Motion by Supervisor Brooks to approve and spread upon  

      Minutes of Board Sheriff’s Report of Monies Received for 

      February, 2012, in amount of $8,520.31 

      - - Second by Supervisor Smith  

           - - - Vote 5-0 

(Exhibit Q attached hereto and incorporated herein)

B.     Reference:  Lowndes County Justice Court Report – February, 2012

   - Motion by Supervisor Smith to approve and spread upon  

     Minutes of Board civil and criminal collections for Lowndes

     County Justice Court for month of February, 2012, to wit:

                Civil - $21,597.21               Criminal - $106,944.74

      - - Second by Supervisor Holliman   

           - - - Vote 5-0 

(Exhibit R attached hereto and incorporated herein)

C.    Reference:  Sixteen Section Land Lease Cancellations (2)

   - Motion by Supervisor Brooks to approve and spread upon  

     Minutes of Board the following Cancellation of Farm

     Residential Lease Agreements (2) with the Lowndes County

     School District:

     Ronald R. & Sherri Musgrove      Loyde D. & Rhonda Richardson

     - - Second by Supervisor Smith   

           - - - Vote 5-0 

(Exhibit S attached hereto and incorporated herein)

                                                                    X

                                             RALPH BILLINGSLEY

                                                        County Administrator

A.    Reference:  Announcement of Board Appointment Applicants

(1) Columbus/Lowndes Public Library

(a)             District 2 – Pam Whitney & Clara Gilmer

                (b)District 3 – Doug Blount

(2) Lowndes County Port Authority

                 District 3 – Randy Frederick

           No Board Action

B.     Reference: 2011 Financial Report – Constable Willie ‘Hoot’ West

           - Motion by Supervisor Brooks to accept and spread upon Minutes

             of Board ‘Hoot’ West’s 2011 ‘Constable Annual Financial Report’

            - - Second by Supervisor Holliman 

                  - - - Vote 5-0

(Exhibit T attached hereto and incorporated herein)

     

         

                                                                   XI

                                                    TIM HUDSON

                                                   Board Attorney

     Reference:  Co-Op Road – Appeal

            - Motion by Supervisor Brooks to authorize Sims and Sims

               to respond to Bill of Exemptions filed in Circuit Court re:

               decision of Board of Supervisors in Co-Op Road matter         

               - - Second by Supervisor Brigham  

                    - - - Vote 5-0

                                                           XII

                                                           LEROY BROOKS

                                                Supervisor, District 5

     Reference:  Resolution – Eva Smith 

 

            - Motion by Supervisor Brooks to adopt Resolution in recognition

               and appreciation of Ms. Eva Smith’s commitment and dedication

               as an educator, community activist and church leader in Lowndes

               County  

               - - Second by Supervisor Smith  

                    - - - Vote 5-0

(Exhibit U attached hereto and incorporated herein)

                                                                XIII

                                                   ADJOURNMENT

          - Motion by Supervisor Sanders to adjourn Board of Supervisors’

            meeting until April 2, 2012, 9:00 A.M.      

            - - Second by Supervisor Brooks 

                 - - - Vote 5-0

           (WHEREUPON, the Board of Supervisors adjourned at 9:31 A.M.,  

            March 15, 2012)