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April 2, 2012 Minutes
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STATE OF MISSISSIPPI                                                               COUNTY OF LOWNDES                                                       

April 2, 2012                                                                                     MINUTE BOOK #_____ 

         BE IT REMEMBERED that a regular meeting of The Board of  

Supervisors of Lowndes County, Mississippi, was held at The Lowndes 

County Courthouse, Columbus, Mississippi, Monday, the 2nd day of 

April, 2012, commencing at 9:00 A.M.

PRESENT:

Harry Sanders                  Supervisor, District 1, Board President

Bill Brigham                     Supervisor, District 2

John Holliman                 Supervisor, District 3, Board Vice-President

Jeff Smith                          Supervisor, District 4

Leroy Brooks                    Supervisor, District 5

Tim Hudson, Esq.             Board Attorney

Lisa Younger Neese          Chancery Clerk

Mike Arledge                      Sheriff

Ralph Billingsley               Administrator, Lowndes County

  

County Staff Members

Members of News Media

County Citizens

The following proceedings were had:

                            

                                 CALL TO ORDER/INVOCATION

          - Call to order, Mike Arledge, Sheriff

          - Presiding, Harry Sanders, Board President

- Invocation, Mike Arledge, Sheriff

                       

                                                            I

                                          BOARD AGENDA

     Reference:  Agenda Review

 

            - Motion by Supervisor Brooks to adopt agenda as amended 

          - - Second by Supervisor Smith     

               - - - Vote  5-0    

(Exhibit A attached hereto and incorporated herein)

                II

                                                       BOARD MINUTES

      Reference:  Proffer of March 15, 2012, Board Minutes by

                          Chancery Clerk

    

            - Motion by Supervisor Brooks to approve March 15, 2012, 

  Minutes of Board of Supervisors’ Meeting 

              - - Second by Supervisor Smith 

                   - - - Vote 5-0  

                                                                      III

                                                  DENNIS ERBY, U.S. Marshal

                                               Northern District of Mississippi         

 

      Reference:  Board Resignation + Adopt Resolution

             - Motion by Supervisor Sanders to accept resignation of

               Dennis Erby as District 4 representative on Lowndes County

               Port Authority Board, and adopt Resolution in appreciation

               of Mr. Erby’s unselfish service to Lowndes County Board of

               Supervisors and citizens of Lowndes County

           - - Second by Supervisor Smith   

                - - - Vote  5-0   

 (Exhibit B attached hereto and incorporated herein)

                                                                      IV

                                                    DAVIS BASINGER

                                                     Chief Financial Officer 

      A.  Reference:  Claims Docket – Period Ending March 30, 2012

  - Motion by Supervisor Brooks to approve and spread upon 

    Minutes of Board Claims Docket for period ending March     

    30, 2012     

               - - Second by Supervisor Holliman    

                     - - - Vote 5-0

  (Exhibit C attached hereto and incorporated herein)    

      B.  Reference:  Reference: Sheriff’s Department State Inmate/

                                                      Parole Violators Report

                                                

            - Motion by Supervisor Holliman to ratify and spread upon  

     Minutes of Board January, 2012, daily meal log and medical 

      expense report re: State inmates and parole violators

      incarcerated at Lowndes County Adult Detention Facility

      for the month of January, 2012

      - - Second by Supervisor Smith    

                    - - - Vote 5-0

(Exhibit D attached hereto and incorporated herein)  

    C.  Reference:  Rental Agreement Addendum – Lowndes County

                                                                                           Youth Court

           - Motion by Supervisor Brooks to approve addendum to Rent-

             A-Space/Lowndes County Agreement for inclusion of Lowndes

             County Youth Court storage unit at $60 per month 

   - - Second by Supervisor Brigham      

                  - - - Vote 5-0

(Exhibit E attached hereto and incorporated herein)  

                                                                V

                                              SAMMY CRAWFORD

                                           County Fire Administrator

   Reference:  Survey - District 2 Fire Station Property

           - At request of District 2 Fire Board, Motion by Supervisor Brooks

             to authorize County Engineer to survey (stake & mark) property

             site of District 2 Fire Station on Jeff Lyons Road for possible

             expansion consideration

   - - Second by Supervisor Sanders       

                  - - - Vote 5-0

  

                                                                    VI                       

                                                 TERRY THOMPSON

                                                  Purchasing Clerk

A.    Reference:  Semi-Annual Bid Award - Limestone

           - Motion by Supervisor Brooks to award limestone semi-annual

             bid to Limestone Red Bay, Inc., who provided the overall best

             delivery price

             - - Second by Supervisor Holliman     

                  - - - Vote 5-0

(Exhibit F attached hereto and incorporated herein)  

B.      Reference:  Road Department Equipment

(1)             Award Bids

                   - Motion by Supervisor Sanders to award the following bids

                     for Road Department equipment:

                     Dozer (1) – Stribling Equipment (low bid)

                     Dump Trucks (2) – Waters Truck & Tractor (only bid)

                     Dump Trailer (1) – Waters Truck & Tractor (low bid)

                     Excavator (1) – Williams Equipment (low bid)

                     Motor-grader (1) – Stribling Equipment (based upon finding by

                                                        Road Manager JWH Equipment low bid did

                                                        not meet specifications)

   

                    Sweeper (1) – Puckett Machinery (low bid)

                    - - Second by Supervisor Holliman     

                         - - - Vote 5-0

(Exhibit G attached hereto and incorporated herein)  

(2)             Financing - Equipment Purchases

                    - Motion by Supervisor Sanders to finance equipment purchases

                      over three-and-a-half year time period (prior to next term

                      of Board of Supervisors) with funds expended from Road

                      Department equipment budget line item

                       - - Second by Supervisor Brooks     

                            - - - Vote 5-0

                                                                VII

                                                    GREG ANDREWS

                                              Tax Assessor/Collector

   Reference:   Application - New Process Steel Freeport Warehouse

                                                  Ad Valorem Tax Exemption

- Motion by Supervisor Brooks to grant New Process Steel Free-

  Port Warehouse inventory exemption from ad valorem taxes

     effective April 2, 2012  

     - - Second by Supervisor Sanders    

           - - - Vote 5-0

(Exhibit H attached hereto and incorporated herein)

           

                                                                   VIII

                                          GLENN LAUTZENHISER

                                                  County Citizen

    Reference:   Resolution – National Day of Prayer

- Motion by Supervisor Brooks to adopt Resolution in observance

  of May 3, 2012, as National Day of Prayer and encourage Lowndes

  County citizens to participate in a way appropriate to their faith

     - - Second by Supervisor Sanders    

          - - - Vote 5-0

(Exhibit I attached hereto and incorporated herein)

                                                                  IX

                                               HALEY SALAZAR

                                                  Circuit Clerk

A.    Reference:   Resolution – Relocation of Lee Middle School Voting

                         Precinct

 - Motion by Supervisor Brigham to adopt Resolution relocating

       Lee Middle School voting precinct to 2201 Military Road,

       Columbus, Mississippi, and designating name of said facility

       First Assembly Voting Precinct

       - - Second by Supervisor Smith     

            - - - Vote 5-0

(Exhibit J attached hereto and incorporated herein)

B.  Reference:   Resolution – Voting Precinct Name Designation

- Motion by Supervisor Smith to adopt Resolution naming  

  facility located at 826 15th Street South, Columbus, Mississippi,

     Townsend Park Voting Precinct

     - - Second by Supervisor Holliman     

           - - - Vote 5-0

(Exhibit K attached hereto and incorporated herein)

                                                                X

                                                     BOB CALVERT

                                                   County Engineer

Reference:   Revision – State Aid Project (Road Program)

- Motion by Supervisor Brigham to approve revision of striping/

  overlay projects for Bluecutt and Ridge Roads

     - - Second by Supervisor Smith      

           - - - Vote 5-0

(Exhibit L attached hereto and incorporated herein)

                     

                                                                   XI

                                   GEORGE CRAWFORD, Project Analyst

                       Golden Triangle Planning & Development District

                                                 AARON MCNEAL, Engineer

                                                    Neel-Schaffer

A.    Reference:  Contract Change Order – Stark Aerospace

 - Motion by Supervisor Brooks to approve change order number 2

             (contract increase of $3,042.62) for drainage improvement work

             by Burns Dirt Construction

   - - Second by Supervisor Sanders    

        - - - Vote 5-0

(Exhibit M attached hereto and incorporated herein)

    B:   Announce Initial Public Hearing – CDBG Water Project

- Motion by Supervisor Sanders to spread upon Minutes of Board

      initial public hearing at 6:00 P.M., April 17, 2012, National Guard

      Armory, re: water extension on East Lowndes Water Association

      system to benefit residents of Frisco Road, East Railroad and

      Christian Circle

       - - Second by Supervisor Brooks    

            - - - Vote 5-0

(Exhibit N attached hereto and incorporated herein)

                                                                    XII

                                                   RONNIE BURNS

                                                    Road Manager

     Reference:  Board Reports – Road Department

           - Motion by Supervisor Sanders to approve February, 2012, 

             culvert report and work orders as well as April, 2012, work

             schedule

             - - Second by Supervisor Holliman    

                   - - - Vote 5-0

(Exhibit O attached hereto and incorporated herein)

  

     

                                                             XIII

                                                 RALPH BILLINGSLEY

                                                   County Administrator

A.    Reference:   Board Appointments

           (1)  Lowndes County Public Library

                  (a)  District 2

                         - Motion by Supervisor Brigham to appoint Clara Gilmer

                    to Lowndes County Public Library Board as District 2

                    representative (5 year term)

                    - - Second by Supervisor Sanders      

                         - - - Vote 5-0

                  (b)  District 3

                         - Motion by Supervisor Holliman to appoint Douglas 

                    Blount to Lowndes County Public Library Board as District

                    3 representative (5 year term)

                    - - Second by Supervisor Sanders     

                         - - - Vote 5-0

         (2)  Lowndes County Port Authority – District 3

                 - Motion by Supervisor Holliman to appoint Randy Frederick

                   to Lowndes County Port Authority Board as District 3

                   representative (4 year term)

           - - Second by Supervisor Brigham     

                - - - Vote 5-0

  B.  Reference:  Announcement – Board Vacancy – Lowndes County Port

                                                                                      Authority, District 4

        Announce District 4 representative vacancy on Lowndes County Port

        Authority Board to fill unexpired term of Dennis Erby

 C.  Reference:  Set Dilapidated Property Hearing – 440 Concourse Road

 

       - Motion by Supervisor Smith to set dilapidated property hearing

          re:  440 Concourse Road for April 27, 2012, 9:15 A.M., Board room  

          - - Second by Supervisor Brigham    

        - - - Vote 5-0 

  D.  Reference:  Engineer – Artesia Road Project

 

         -  Motion by Supervisor Brooks to ratify Mississippi Department

            of Transportation approval to hire engineering firm of Calvert-

            Spradling for Artesia Road project

            - - Second by Supervisor Sanders     

          - - - Vote 5-0 

  E.  Reference:  Department of Human Services’ Expenses

        -  Motion by Supervisor Holliman to set dead-line for resolution

           of expense issues with non-compliance resulting in discontinuation 

           of services   

           - - No Second  

        -  After further discussion, Motion by Supervisor Brigham to set

           May 1, 2012, as dead-line for resolution of expense issues by DHS

           Executive Director

           - - Second by Supervisor Sanders     

         - - - Vote 5-0 

  F.  Reference:  Holiday – Confederate Memorial Day

        -  Motion by Supervisor Brooks to observe Confederate Memorial

            Day, Monday, April 30, 2012, as County holiday

            - - Second by Supervisor Holliman     

         - - - Vote 5-0 

                                                               XIV

                                                 TIM HUDSON, Esquire

                                                      Board Attorney

     Reference:  Resolution - County Property Conveyance  

                                                                                            

           -  Motion by Supervisor Sanders to adopt Resolution conveying

              County property located near Golden Triangle Regional Airport

              to Lowndes County Industrial Development Authority based

              upon findings of fact, to wit:  property is not used for County

              purposes; sale of property is not necessary or desirable for

              financial welfare of County; and transfer of the property to

              Lowndes County Industrial Development Authority will promote

              and foster economic and industrial development and improvement

              to the community            

              - - Second by Supervisor Holliman    

            - - - Vote 5-0 

(Exhibit P attached hereto and incorporated herein)

                                                                 XV

                                                    JEFF SMITH

                                           Supervisor, District 4

A.    Reference:  Request/Amendment to Road Plan – Temple Cove

 Request to amend Road Plan and utilize District 4 paving funds

 for improvement of Temple Cove

           - Following Board discussion, Motion by Supervisor Brooks to table

             pending further deliberation   

          - - Second by Supervisor Brigham

                   - - - Vote 5-0

 

(Exhibit Q attached hereto and incorporated herein)

B.     Reference:  Prairie Opportunity Board Report

Discussion re: assistance available to qualifying Lowndes County

residents

          

(Exhibit R attached hereto and incorporated herein)

C.     Reference:  Hughes Road Project

           - Motion by Supervisor Smith to allocate $12,000 of County

              road funds  to Hughes Road project

              - - Second by Supervisor Brooks

                  

           Upon further Board discussion, motion and second withdrawn

                                                      XVI

                                            LEROY BROOKS

                                        Supervisor, District 5

Reference:  Proclamation/Resolution – County Government Month

              - Motion by Supervisor Brooks to adopt Resolution proclaiming

                April as Lowndes County Government Month

                - - Second by Supervisor Sanders

                     - - - Vote 5-0 

 (Exhibit S attached hereto and incorporated herein)

                                                             XVII

                                                              RECESS

             - Motion by Supervisor Brooks to recess Board of Supervisors’ 

               meeting until April 13, 2012, 9:00 A.M.

               - - Second by Supervisor Holliman

                    - - - Vote 5-0 

 

       (WHEREUPON, the Board of Supervisors recessed at 10:36 A.M., 

         April 2, 2012)