Home » Board Meetings » 2012 Board Minutes » April 2, 2012 Minutes
STATE OF MISSISSIPPI COUNTY OF LOWNDES
April 2, 2012 MINUTE BOOK #_____
BE IT REMEMBERED that a regular meeting of The Board of
Supervisors of Lowndes County, Mississippi, was held at The Lowndes
County Courthouse, Columbus, Mississippi, Monday, the 2nd day of
April, 2012, commencing at 9:00 A.M.
PRESENT:
Harry Sanders Supervisor, District 1, Board President
Bill Brigham Supervisor, District 2
John Holliman Supervisor, District 3, Board Vice-President
Jeff Smith Supervisor, District 4
Leroy Brooks Supervisor, District 5
Tim Hudson, Esq. Board Attorney
Lisa Younger Neese Chancery Clerk
Mike Arledge Sheriff
Ralph Billingsley Administrator, Lowndes County
County Staff Members
Members of News Media
County Citizens
The following proceedings were had:
CALL TO ORDER/INVOCATION
- Call to order, Mike Arledge, Sheriff
- Presiding, Harry Sanders, Board President
- Invocation, Mike Arledge, Sheriff
I
BOARD AGENDA
Reference: Agenda Review
- Motion by Supervisor Brooks to adopt agenda as amended
- - Second by Supervisor Smith
- - - Vote 5-0
(Exhibit A attached hereto and incorporated herein)
II
BOARD MINUTES
Reference: Proffer of March 15, 2012, Board Minutes by
Chancery Clerk
- Motion by Supervisor Brooks to approve March 15, 2012,
Minutes of Board of Supervisors’ Meeting
- - Second by Supervisor Smith
- - - Vote 5-0
III
DENNIS ERBY, U.S. Marshal
Northern District of Mississippi
Reference: Board Resignation + Adopt Resolution
- Motion by Supervisor Sanders to accept resignation of
Dennis Erby as District 4 representative on Lowndes County
Port Authority Board, and adopt Resolution in appreciation
of Mr. Erby’s unselfish service to Lowndes County Board of
Supervisors and citizens of Lowndes County
- - Second by Supervisor Smith
- - - Vote 5-0
(Exhibit B attached hereto and incorporated herein)
IV
DAVIS BASINGER
Chief Financial Officer
A. Reference: Claims Docket – Period Ending March 30, 2012
- Motion by Supervisor Brooks to approve and spread upon
Minutes of Board Claims Docket for period ending March
30, 2012
- - Second by Supervisor Holliman
- - - Vote 5-0
(Exhibit C attached hereto and incorporated herein)
B. Reference: Reference: Sheriff’s Department State Inmate/
Parole Violators Report
- Motion by Supervisor Holliman to ratify and spread upon
Minutes of Board January, 2012, daily meal log and medical
expense report re: State inmates and parole violators
incarcerated at Lowndes County Adult Detention Facility
for the month of January, 2012
- - Second by Supervisor Smith
- - - Vote 5-0
(Exhibit D attached hereto and incorporated herein)
C. Reference: Rental Agreement Addendum – Lowndes County
Youth Court
- Motion by Supervisor Brooks to approve addendum to Rent-
A-Space/Lowndes County Agreement for inclusion of Lowndes
County Youth Court storage unit at $60 per month
- - Second by Supervisor Brigham
- - - Vote 5-0
(Exhibit E attached hereto and incorporated herein)
V
SAMMY CRAWFORD
County Fire Administrator
Reference: Survey - District 2 Fire Station Property
- At request of District 2 Fire Board, Motion by Supervisor Brooks
to authorize County Engineer to survey (stake & mark) property
site of District 2 Fire Station on Jeff Lyons Road for possible
expansion consideration
- - Second by Supervisor Sanders
- - - Vote 5-0
VI
TERRY THOMPSON
Purchasing Clerk
A. Reference: Semi-Annual Bid Award - Limestone
- Motion by Supervisor Brooks to award limestone semi-annual
bid to Limestone Red Bay, Inc., who provided the overall best
delivery price
- - Second by Supervisor Holliman
- - - Vote 5-0
(Exhibit F attached hereto and incorporated herein)
B. Reference: Road Department Equipment
(1) Award Bids
- Motion by Supervisor Sanders to award the following bids
for Road Department equipment:
Dozer (1) – Stribling Equipment (low bid)
Dump Trucks (2) – Waters Truck & Tractor (only bid)
Dump Trailer (1) – Waters Truck & Tractor (low bid)
Excavator (1) – Williams Equipment (low bid)
Motor-grader (1) – Stribling Equipment (based upon finding by
Road Manager JWH Equipment low bid did
not meet specifications)
Sweeper (1) – Puckett Machinery (low bid)
- - Second by Supervisor Holliman
- - - Vote 5-0
(Exhibit G attached hereto and incorporated herein)
(2) Financing - Equipment Purchases
- Motion by Supervisor Sanders to finance equipment purchases
over three-and-a-half year time period (prior to next term
of Board of Supervisors) with funds expended from Road
Department equipment budget line item
- - Second by Supervisor Brooks
- - - Vote 5-0
VII
GREG ANDREWS
Tax Assessor/Collector
Reference: Application - New Process Steel Freeport Warehouse
Ad Valorem Tax Exemption
- Motion by Supervisor Brooks to grant New Process Steel Free-
Port Warehouse inventory exemption from ad valorem taxes
effective April 2, 2012
- - Second by Supervisor Sanders
- - - Vote 5-0
(Exhibit H attached hereto and incorporated herein)
VIII
GLENN LAUTZENHISER
County Citizen
Reference: Resolution – National Day of Prayer
- Motion by Supervisor Brooks to adopt Resolution in observance
of May 3, 2012, as National Day of Prayer and encourage Lowndes
County citizens to participate in a way appropriate to their faith
- - Second by Supervisor Sanders
- - - Vote 5-0
(Exhibit I attached hereto and incorporated herein)
IX
HALEY SALAZAR
Circuit Clerk
A. Reference: Resolution – Relocation of Lee Middle School Voting
Precinct
- Motion by Supervisor Brigham to adopt Resolution relocating
Lee Middle School voting precinct to 2201 Military Road,
Columbus, Mississippi, and designating name of said facility
First Assembly Voting Precinct
- - Second by Supervisor Smith
- - - Vote 5-0
(Exhibit J attached hereto and incorporated herein)
B. Reference: Resolution – Voting Precinct Name Designation
- Motion by Supervisor Smith to adopt Resolution naming
facility located at 826 15th Street South, Columbus, Mississippi,
Townsend Park Voting Precinct
- - Second by Supervisor Holliman
- - - Vote 5-0
(Exhibit K attached hereto and incorporated herein)
X
BOB CALVERT
County Engineer
Reference: Revision – State Aid Project (Road Program)
- Motion by Supervisor Brigham to approve revision of striping/
overlay projects for Bluecutt and Ridge Roads
- - Second by Supervisor Smith
- - - Vote 5-0
(Exhibit L attached hereto and incorporated herein)
XI
GEORGE CRAWFORD, Project Analyst
Golden Triangle Planning & Development District
AARON MCNEAL, Engineer
Neel-Schaffer
A. Reference: Contract Change Order – Stark Aerospace
- Motion by Supervisor Brooks to approve change order number 2
(contract increase of $3,042.62) for drainage improvement work
by Burns Dirt Construction
- - Second by Supervisor Sanders
- - - Vote 5-0
(Exhibit M attached hereto and incorporated herein)
B: Announce Initial Public Hearing – CDBG Water Project
- Motion by Supervisor Sanders to spread upon Minutes of Board
initial public hearing at 6:00 P.M., April 17, 2012, National Guard
Armory, re: water extension on East Lowndes Water Association
system to benefit residents of Frisco Road, East Railroad and
Christian Circle
- - Second by Supervisor Brooks
- - - Vote 5-0
(Exhibit N attached hereto and incorporated herein)
XII
RONNIE BURNS
Road Manager
Reference: Board Reports – Road Department
- Motion by Supervisor Sanders to approve February, 2012,
culvert report and work orders as well as April, 2012, work
schedule
- - Second by Supervisor Holliman
- - - Vote 5-0
(Exhibit O attached hereto and incorporated herein)
XIII
RALPH BILLINGSLEY
County Administrator
A. Reference: Board Appointments
(1) Lowndes County Public Library
(a) District 2
- Motion by Supervisor Brigham to appoint Clara Gilmer
to Lowndes County Public Library Board as District 2
representative (5 year term)
- - Second by Supervisor Sanders
- - - Vote 5-0
(b) District 3
- Motion by Supervisor Holliman to appoint Douglas
Blount to Lowndes County Public Library Board as District
3 representative (5 year term)
- - Second by Supervisor Sanders
- - - Vote 5-0
(2) Lowndes County Port Authority – District 3
- Motion by Supervisor Holliman to appoint Randy Frederick
to Lowndes County Port Authority Board as District 3
representative (4 year term)
- - Second by Supervisor Brigham
- - - Vote 5-0
B. Reference: Announcement – Board Vacancy – Lowndes County Port
Authority, District 4
Announce District 4 representative vacancy on Lowndes County Port
Authority Board to fill unexpired term of Dennis Erby
C. Reference: Set Dilapidated Property Hearing – 440 Concourse Road
- Motion by Supervisor Smith to set dilapidated property hearing
re: 440 Concourse Road for April 27, 2012, 9:15 A.M., Board room
- - Second by Supervisor Brigham
- - - Vote 5-0
D. Reference: Engineer – Artesia Road Project
- Motion by Supervisor Brooks to ratify Mississippi Department
of Transportation approval to hire engineering firm of Calvert-
Spradling for Artesia Road project
- - Second by Supervisor Sanders
- - - Vote 5-0
E. Reference: Department of Human Services’ Expenses
- Motion by Supervisor Holliman to set dead-line for resolution
of expense issues with non-compliance resulting in discontinuation
of services
- - No Second
- After further discussion, Motion by Supervisor Brigham to set
May 1, 2012, as dead-line for resolution of expense issues by DHS
Executive Director
- - Second by Supervisor Sanders
- - - Vote 5-0
F. Reference: Holiday – Confederate Memorial Day
- Motion by Supervisor Brooks to observe Confederate Memorial
Day, Monday, April 30, 2012, as County holiday
- - Second by Supervisor Holliman
- - - Vote 5-0
XIV
TIM HUDSON, Esquire
Board Attorney
Reference: Resolution - County Property Conveyance
- Motion by Supervisor Sanders to adopt Resolution conveying
County property located near Golden Triangle Regional Airport
to Lowndes County Industrial Development Authority based
upon findings of fact, to wit: property is not used for County
purposes; sale of property is not necessary or desirable for
financial welfare of County; and transfer of the property to
Lowndes County Industrial Development Authority will promote
and foster economic and industrial development and improvement
to the community
- - Second by Supervisor Holliman
- - - Vote 5-0
(Exhibit P attached hereto and incorporated herein)
XV
JEFF SMITH
Supervisor, District 4
A. Reference: Request/Amendment to Road Plan – Temple Cove
Request to amend Road Plan and utilize District 4 paving funds
for improvement of Temple Cove
- Following Board discussion, Motion by Supervisor Brooks to table
pending further deliberation
- - Second by Supervisor Brigham
- - - Vote 5-0
(Exhibit Q attached hereto and incorporated herein)
B. Reference: Prairie Opportunity Board Report
Discussion re: assistance available to qualifying Lowndes County
residents
(Exhibit R attached hereto and incorporated herein)
C. Reference: Hughes Road Project
- Motion by Supervisor Smith to allocate $12,000 of County
road funds to Hughes Road project
- - Second by Supervisor Brooks
Upon further Board discussion, motion and second withdrawn
XVI
LEROY BROOKS
Supervisor, District 5
Reference: Proclamation/Resolution – County Government Month
- Motion by Supervisor Brooks to adopt Resolution proclaiming
April as Lowndes County Government Month
- - Second by Supervisor Sanders
- - - Vote 5-0
(Exhibit S attached hereto and incorporated herein)
XVII
RECESS
- Motion by Supervisor Brooks to recess Board of Supervisors’
meeting until April 13, 2012, 9:00 A.M.
- - Second by Supervisor Holliman
- - - Vote 5-0
(WHEREUPON, the Board of Supervisors recessed at 10:36 A.M.,
April 2, 2012)